TITLE: Executive Coordinator to the President/CEO

JOB SUMMARY: The executive coordinator position directly supports the president/CEO of ITVS. The environment is fast-paced, and the work activities vary day to day. The ideal candidate has a proven record of creating excellent systems for tracking and prioritizing multiple deadlines, is able to anticipate needs and respond with good judgment and enjoys being the right-hand person to the president. In addition to helping the president manage the organization, the executive coordinator serves as liaison to ITVS’s board of directors.

RESPONSIBILITIES:

Assisting the President

• Managing a busy executive calendar, including directly contacting internal and external targets, coordinating a full schedule of meetings, conference calls, and business appointments as well as keeping the president well informed of upcoming dates and deadlines
• Providing excellent and expeditious customer service on the president's behalf to senior management, administrative staff members, executive-level media partners and funders and key external stakeholders
• Organizing domestic travel itineraries, including arranging point-to-point transportation, booking hotel accommodations and researching directions as needed
• Providing complex administrative support and assisting with a wide range of special projects, including copy editing and proofreading all documents and correspondence, disseminating the annual staff survey and supporting outside consultants as required
• Tracking grant reports and proposals, travel budgets, institutional events and deadlines and maintaining additional calendars as requested
• Creating, organizing and maintaining electronic and hard copy files
• Providing logistical support, coordinating catering and setup/clean up for the president's meetings
• Formatting, layout and copy editing of documents

ITVS Board Liaison

• Planning/coordinating ITVS board meetings (three per year), including travel, hotel and expense reimbursements
• Gathering data and reports, tracking progress, assembling and copyediting materials for board books required for each meeting
• Planning/coordinating board committee conference calls and taking notes as needed
• Serving as the point person for all board inquiries and requests

MINIMUM QUALIFICATIONS:

• College degree
• Stable work history with five years of administrative support experience
• Advanced knowledge of Microsoft Outlook, Word and Excel (Experience with PowerPoint, Creative Suite, File Maker Pro and InDesign highly desirable)
• Self-starter with the ability to learn new concepts quickly
• Professional, collegial and mature work ethic
• Customer service experience highly desirable

Start date: Immediately Available

ITVS is an equal opportunity employer.

Please e-mail resume and cover letter to itvs@itvs.org with Executive Coordinator/NAME in the subject line. No calls please.