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Chief Financial & Administrative Officer

DEPARTMENT: Business
REPORTS TO: President/CEO, ITVS             

JOB SUMMARY: The Chief Financial & Administrative Officer (CFAO) will join the ITVS Executive Team as leader of a business team of 12 that supports a creative organization of 70 people and a $20 million dollar budget in programming, production and audience development for social impact documentaries and new media storytelling.

The CFAO is the senior most financial executive accountable for directing finance and business operations to achieve ITVS’ strategic goals and targeted financial results. This key leadership role will have oversight responsibilities for Finance, Information Technology and Infrastructure, and Operations (including Facilities and potentially Human Resources). The CFAO reports directly to the organization’s President/CEO and works with the organization’s leadership. As a member of the Executive team, the CFAO will work with the finance committee of ITVS’s board of directors.

Partnering with the President/CEO and the rest of the executive team, the CFAO will play a critical role in developing and implementing multiple strategies across the organization, including business development opportunities.

RESPONSIBILITIES:

  • Participate on Executive and Senior Leadership Teams, informing and developing the strategic directions of the organization;

  • Partner with the CEO and Executive Team on annual programmatic and operational planning providing strategic leadership with recommendations based on capacity analysis and projections, financial-based scenario planning, expense control, budgeting, forecasting, and financial analysis and long- and short-term financial planning on new and ongoing programs;

  • Responsible for all aspects of the organization's fiscal function and performance, risk management, and ensuring legal and regulatory compliance and including management of a Finance/Accounting team (that is responsible for forecasting, planning, budgeting, accounting, financial and regulatory reporting, and tax planning/compliance) by demonstrating department leadership that ensures high performing teams and encourages future forward organizational development;

  • Facilitate preparation and submission of an annual organization-wide operating budget, ensuring departments manage effectively within this budget. Oversee accurate reporting on progress made, and challenges encountered. Create and support course corrections as needed;

  • Provide strategic leadership on cross functional teams to implement best in class technology systems including database, project management, contracts management, and digital asset management systems;

  • Implement and maintain data systems and dashboards for tracking and reporting on progress on annual and project plans, including supporting regular review and revision of plans as warranted;

  • Work with the Controller to ensure excellent accounting, internal controls, audits and reporting (including budget vs actual reports, financial trends, forecasts, and reports to federal and private funders, agencies, management team and board directors);

  • Advise from a financial perspective on any contracts into which the organization may enter;

  • Support the development team in stewarding secured and new revenue streams.

QUALIFICATIONS:

  • 15+ years of progressively complex finance experience, preferably in both media/technology and nonprofit environments;

  • 8-10 years of experience in an executive management-level role;

  • Experience in nonprofit accounting, fund and grants management, government contracts compliance;

  • Champion and enthusiast of creative solutions using technology and information systems for media business;

  • Ability to work in a collaborative environment and be viewed as a trusted business partner to the organization, its Board of Directors and other constituents;

  • Strong problem solving and analytical skills, including advanced use of excel

  • Demonstrated experience in successful change management;

  • Knowledge of employment laws and regulations required; multinational knowledge beneficial;

  • Experience managing organizational systems/infrastructure including Information Technology, Human Resources, Facilities, etc.;

  • Strong leadership skills, excellent communication skills, and impeccable integrity

  • Entrepreneurial spirit and future forward and thinker;

  • Must be nimble with an ability to pivot and be able pursue numerous ways to solve any challenge;

  • Strong desire to empower others, to be a member of a dynamic team;

  • MBA degree in Accounting or Finance or equivalent combination of education and experience

  • CPA or CMA certification is a plus

  • Must love the work, succeeding, excellence, bringing out the best from others, having a sense of humor, and inspiring teamwork;

  • Ability to model behaviors in the work they do and how they engage with colleagues in partners that reflect ITVS’ values and support its mission and vision.

CORE COMPETENCIES AND EXPERIENCE:

  • Financial Management/Planning
  • Personal Effectiveness/Credibility
  • Fund Accounting
  • Emotional Intelligence
  • Compliance and Audits
  • Problem Solving/Analysis
  • Business Acumen
  • Strategic Thinker
  • Verbal/Written Communication
  • Technology and Automation
  • Data and Analytics
  • Media
  • Systems Thinker
  • Change Management
  • Ethical Conduct
  • Leadership/Management/ Supervisory
  • Servant Leadership
  • Non-Profit Management

VALUES:

  • Diversity: We support diverse voices and perspectives in all we do

  • Dialogue: We encourage open-minded discourse and varying points of view

  • Transparency: We share information to build trust with each other and the public

  • Teamwork: We help each other succeed

  • Excellence: We strive to maintain best-in-class standards and skills

  • Creativity: We imagine and try new things

TO APPLY: Please submit cover letter, resume, and salary requirements to jobs@itvs.org with Chief Financial & Administrative Officer/NAME in the subject line. No calls please.

ITVS is an Equal Opportunity Employer and will consider qualified applicants with arrest and conviction records in a manner consistent with the requirements of San Francisco’s Fair Chance Ordinance.

Sr. Content and Initiatives Manager

Reports to: Managing Director, Programming and Production

JOB SUMMARY: The Senior Content and Initiatives Manager is a key position in the Programming and Production department and follows trends in the documentary and public television landscape. As a leader in the organization, the Sr. Manager Serves as a liaison between ITVS and the independent and public television communities with a particular focus on cultivating relationships with the independent field; tracking and sourcing content; and maintaining positive relationships.

The Sr. Manager oversees and manages ITVS development and production funding initiatives (Diversity Development Fund and Open Call) through all phases of review, evaluation, and selection. The Sr. Content Development and Initiatives Manager represents ITVS’s standing content initiatives in the field and is the primary point of contact with producers, applicants, partners, and ITVS staff. They maintain contracting and management of a development portfolio and provide ongoing content feedback on projects in production as needed. The Sr. Manager plays an integral part in shaping ITVS’s Funding Initiative strategies and provides mentorship and supervision to select programming staff.

RESPONSIBILITIES:

Content Management

Diversity Development Fund:

  • Manage the Diversity Development Fund to support high quality domestic development projects from producers of color
  • Oversee the solicitation process and conduct outreach to the field
  • Organize and lead internal review
  • Communicate and consult with producers (including applicants, producers, and potential applicants) about guidelines, proposals, providing information, clarification, and guidance.
  • Provide feedback on submissions through the various phases of the application process
  • Work with the Managing Director of Production and Programming and Sr. Director of Content to recommend projects, manage development contracts, and provide content support to projects in development
  • Responsible for ensuring the successful contracting and program management of programs funded for development
  • Collect, analyze and report metrics for the entire initiative and provide regular reports for the department and the Content Strategy Team

Open Call:

  • Responsible for the co-management of the Open Call initiative including managing all phases of review, evaluation and program selection, working closely with ITVS Supervising Producers and Business Affairs staff
  • Communicate with prospective applicants, providing support and guidance on initiative guidelines, budgetary questions and project proposals — providing information, clarification and guidance
  • Co-facilitate/co-manage peer panel review, and on-site bi-annual program selection meetings
  • Collaborate with the Managing Director of Programming and Production, Assoc. Director of Production and initiative team to create and maintain Open Call funding initiative specific policies
  • Collect, analyze, and report metrics for the entire initiative and provide regular reports for the department and Content Strategy Team
  • Provide feedback on submissions through the various phases of review
  • Co-host Producers’ orientations across department and organization
  • Provide content support for new initiatives and other department activities when necessary

Field Relations and Leadership:

  • Participate as a leader in representing ITVS content initiatives in select field relations and outreach activities to relevant markets and festivals that serve mission and goals, particularly in terms of diverse independent producers and filmmakers
  • Identify internal and external opportunities and emerging challenges the organization faces, and work with leadership team to define and execute appropriate strategies to address them
  • Support strategic direction and decision making within funding initiatives and work with producers
  • Model and hold team accountable for using data to make thoughtful decisions
  • Understand and support institution building activities
  • Sustain team environment in which new ideas to achieve outcomes and solutions to problems are actively contributed and can flourish
  • Promote and model culture of high performance and commitment to quality and diversity
  • Maintain internal and external communications and relationships that strengthen ITVS culture of teamwork and integrity

Knowledge Skill & Abilities:

  • Minimum 5 years direct experience in nonfiction programming, broadcasting, curating, and/or producing
  • 5-10 years experience in developing film/television content and providing critical feedback
  • Experience working with independent producers from culturally diverse backgrounds
  • Demonstrated knowledge of public media desirable
  • Experience working in an institutional setting including strong collaboration and teamwork skills and desire to support public institution
  • Excellent oral and written communication and presentation skills
  • Proven experience in project management in a fast-paced environment including strong digital information systems management
  • High level of flexibility and adaptability
  • Willingness to travel domestically, as required

TO APPLY: Please submit cover letter, resume, and salary requirements to jobs@itvs.org with Sr. Content Manager/NAME in the subject line. No calls please.

ITVS is an Equal Opportunity Employer and will consider qualified applicants with arrest and conviction records in a manner consistent with the requirements of San Francisco’s Fair Chance Ordinance.

Series Production Coordinator

Supervisor: Supervising Producer

JOB SUMMARY: The Series Production Coordinator helps coordinate the delivery of the PBS documentary anthology series Independent Lens (IL). Working closely with the Independent Lens Supervising Producer, the Series Production Coordinator is responsible for the production deliverables of all Independent Lens programs, including gathering, reviewing, and getting PBS approval of the on-air credits, webmarkers, and IL series credits. The Series Production Coordinator oversees and maintains the entire IL cross-departmental workflow and schedule for all films — from green light to closing — via Workfront, ITVS’s enterprise project management system. He/she manages the WF project and template structure for IL, and contributes significantly towards supporting best practices and system customization for ITVS usage.

The Series Production Coordinator is a key liaison with ITVS Supervising Producers, the IL Marketing & Communications team, filmmakers, and PBS. The position reports to the Independent Lens Supervising Producer.

ITVS is a public media organization and the Series Production Coordinator role requires a high level of professionalism in both internal and external communication. This staff person will be expected to maintain a high standard for attention to detail; possess the ability to manage multiple assignments, complete work efficiently, and maintain excellent working relationships with their supervisor, outside vendors, filmmakers, and specific PBS staff.

RESPONSIBILITIES:

  • Identify FCC actionable content in all IL programs; prepare detailed flag list, provide screener and transcript to PBS
  • Work with ITVS Supervising Producers and filmmakers to format, review, and submit credits and funders lists to PBS, and approve final credit sequences
  • Work with ITVS Marketing & Communications staff to submit webmarkers for PBS approval. Place webmarkers and provide timings to post production editor.
  • Update series credit roll text for each episode and submit for approval
  • Manage, label, and upload deliverables from filmmakers and track in database
  • Prepare ORION PAA entries and Media Inventory forms
  • Update Independent Lens Handbook annually
  • Screen and review IL submissions, as requested
  • Help identify short films for IL filler, as requested
  • Develop skills to serve as a specialist in the use of department information systems: Workfront, Filemaker, Digital Asset Management System (DAM)
  • Create and manage workflows, reports, and best practices in Workfront, Filemaker, and Digital Asset Management (DAM) system. Maintain depth of knowledge in each system to serve as IL administrative specialist.
  • Maintain proficiency in Workfront functionality, terminology, and account setup to respond to questions and help resolve bugs and updates in the workflow
  • File deliverables in the Digital Asset Management system (DAM)
  • Participate in department initiatives including Producer Orientation, department retreats, and provide feedback on Open Call proposals
  • Assist supervisor in duties related to closing out programs, including sharing materials with business department and create show closing packets
  • Audit contract deliverables status for specific programs, as requested
  • Respond to requests from colleagues for deliverables
  • Respond to questions from filmmakers regarding contract, deliverables, etc.

REQUIREMENTS:

  • Be extremely detail oriented, organized, flexible, able to meet deadlines, and adapt to new and changing responsibilities
  • Be proactive and self-motivated with demonstrated ability to take initiative and prioritize tasks
  • Excellent communication and interpersonal skills required
  • Demonstrated ability to work effectively within a team
  • Ability to supervise peers and manage up to uphold standards set by ITVS and the IL Series
  • Experience with project management tools and software including Microsoft Word, Excel, Powerpoint, Filemaker, and other software applications
  • Committed to offering a high level of customer service
  • Experience working in television or film production with a working knowledge of industry language and production and post workflows desired

TO APPLY: Please submit cover letter, resume, and salary requirements to jobs@itvs.org with Series Production Coordinator/NAME in the subject line. No calls please.

ITVS is an Equal Opportunity Employer and will consider qualified applicants with arrest and conviction records in a manner consistent with the requirements of San Francisco’s Fair Chance Ordinance.

Video Editor, Post-Production Media Services

JOB SUMMARY: The Video Editor (VE) assembles recorded raw material into a polished product that's suitable for broadcast, online distribution, and national positioning events. The material may include camera footage, dialogue, sound effects, graphics, and special effects. The VE contributes creative concepts and execution for the Emmy® award-winning series Independent Lens as well as all ITVS series and funded films. This is a contract term position for approximately 8-10 months.

RESPONSIBILITIES:

  • Work closely with the Creative Director to develop creative video materials that meet audience development and marketing campaign objectives while supporting ITVS programming initiatives
  • Utilizing editorial producer input and/or a creative brief, craft script, assemble footage, and finish of all video assets in line with client and/or strategic vision
  • Guarantee proper branding for theatrical films, television programming, short-form content, institutional promotion, and commercials
  • Support and guide internal production team on small editorial projects
  • Maintain organizational integrity of media assets by logging, uploading, completing projects, and archiving within the framework of ITVS Media Services
  • Participate and maintain project timelines within Workfront project management software
  • Identify creative solutions for communications objectives
  • Apply ITVS values to organizational culture

REQUIREMENTS:

  • 7+ years of relevant editorial experience; journalism experience a plus
  • 5-7 years experience of editing on Avid, Final Cut Pro, or Premiere
  • Experience in a broad range of film and video communications with focus in commercial broadcast and web delivery
  • Proven ability to think on your feet and to adapt to last-minute changes in direction and scope
  • Expert ability to craft a story through short-form video and audio alongside storytelling

TO APPLY: Please submit cover letter, resume, and salary requirements to jobs@itvs.org with Video Editor/NAME in the subject line. No calls please.

ITVS is an Equal Opportunity Employer and will consider qualified applicants with arrest and conviction records in a manner consistent with the requirements of San Francisco’s Fair Chance Ordinance.